How To Save an Outlook Contact Group Sent To Me | 2023

How To Save an Outlook Contact Group Sent To Me

If someone shares a contact group with you in Outlook, it will appear as an attachment in their email. To save this group to your own Outlook contacts

  1. Please open the email with the contact group attachment and double-click to open it.
  2. This will open the contact group in a window – at the bottom, click the “Save to Contacts” button.
  3. A pop-up will open, asking you to select which folder or contact group to which you want to save the contacts. Choose an existing contact group or create a new one.
  4. Click OK. The contact group with all those contacts will now be saved in your Outlook in your selected location.

You can save a shared contact group in Outlook to your contact lists for future use in a few quick steps.

How To Save a Contact Group Emailed To Me.

Once you understand the proper steps, saving a contact group that someone emails you is simple. When opening a received email containing contacts, you first need to check if the contacts are in a file attachment or listed directly in the email body.

Saving Attached Contact Files

If there is an attached CSV, VCF, or TXT file, you only need to download this attachment and note where you’ve saved it on your computer. The attachments already have the contacts formatted and ready to import into your address book.

Copying Contacts From Email Body

If, instead, the sender puts the contact list directly into the email, you’ll have to copy and paste the information into a new document to save it properly.

Open a Word document, Notepad file, or text editing program and systematically copy over each contact, keeping their details grouped line-by-line.

Ensure all information is present when transferring the contacts over. Add the contact’s name, email address, phone number, and any other provided information.

Completing the Saving Process

Once the contacts are saved from an attachment or manually copied into a new file, ensure that all information is successfully transferred before closing the email.

Import using the new contacts file into your email or address book contacts system, following any prompts during the import wizard.

Check over the contacts one last time after importing to confirm accuracy. You can safely delete the extra saved contacts document if it is no longer essential.

Create a Contact Group in Outlook.

How To Save an Outlook Contact Group Sent To Me
  1. Open your Outlook contacts folder and click the ‘New Contact Group’ button.
  2. Enter a meaningful name for your contact group at the top, for example, ‘Family.’
  3. To add contacts, go to each contact you want to add to the group and select them using the tick-box on the left side. You can select multiple contacts at a time.
  4. Click the blue ‘Add Members’ button above the contacts list to add the selected contacts to your new contact group.
  5. Under the group name, you will see ‘X members’ as contacts are added. Click here to edit and add contacts within the group.
  6. Use a combination of individual tick selections alongside the ‘Add Members’ and ‘Remove Members’ buttons to fine-tune the contact group.
  7. On the right, you can also add a delivery list: these are recipients for group email communications. Click ‘Email message when changes are saved’ if you want Outlook to notify you.
  8. Once all desired contacts have been added, press ‘Save and Close’ in the upper left corner. This finalizes the new contact group!
  9. The contact group will be listed in your main contacts folder for easy access when composing group messages and invites.

How Do I Extract a Contact Group From Outlook?

To extract a contact group from Outlook

  1. Open your Outlook and go to the People view (Ctrl+Shift+2).
  2. Locate the contact group you want to extract and right-click on it.
  3. Select “Export…” from the context menu.
  4. Choose a file type to export, such as Outlook Data File (.pst) or vCard File (.vcf).
  5. Select a save location on your computer for the exported file and click Save.
  6. The contact group members will now be exported into a separate file you can access even if you delete the group later.

How Do I Copy Someone Else’s Contact Group in Outlook?

If someone has shared a contact group with you in Outlook, You can copy it to have your reusable version.

  1. Open Outlook and go to the Shared Contacts folder in the Navigation Pane.
  2. Right-click on the contact group you want to copy.
  3. Select “Copy to Other Folder…”.
  4. Choose the destination folder to copy the group, like your main Contacts folder.
  5. Click OK. This will create a copy of the contact group that you own, and you can continue to add contacts independently.


To utilize a shared Outlook contact group, save an attached file containing the contacts or manually copy-paste contacts from the email body into a separate document.

After saving the contacts properly, import them into your Outlook or other address book contacts system. To extract your Outlook contacts into a separate file, export the selected contact group through the right-click context menu.

To gain your reusable copy of a shared group, copy it to your main Contacts folder through the Outlook menu. The key is getting the contact data out of the email itself and into your permanent address book or a saved file.

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